Right size, Right fit
Moving an entire office and all the considerations that come with having employees, takes a great deal of planning and coordination.
Whether as part of a merger and acquisition (M&A) or as a move to flexible working post-pandemic, office changes happen for a variety of reasons. It may be that your business has grown beyond its usual walls or that your requirements for space within your current office have changed.
At Anabas, we have lots of experience in relocating our clients to new buildings. As such, we know the things to watch out for and can guide and support you to help with a smooth transition. This blog covers all elements of an office relocation from the large aspects to the small finer details.
There are key areas for your FM team to consider and manage carefully:
Once your previous office building has been vacated, there will inevitably be furniture or other items no longer required or temporary fixtures that need moving to return the building back to its previous state.
Reinstatement could include:
All these elements, in addition to any specific to your company, should be included in your reinstatement.
Your facilities management team will need early access to the new building to carry out some key activities ahead of your people attending their place of work for the first time. To ensure a smooth transition for your people, your FM team will;
Any maintenance works will also need to be managed and completed during this time, ahead of staff attending the workplace. There also may be remediation or facility upgrades needed, and this will require scheduling in good notice.
If the new office space is larger than your previous facility, or over a set distance, asking the existing FM team to relocate with the office isn’t always feasible. Planning for staff changes, handovers and more with your existing team is just as important as the move itself.
Whether this means hiring an extended team, outsourcing your FM needs, or pulling existing contractors on fixed term relocations to assist with the move – these factors must be taken into consideration when planning for the new site.
An office relocation is also an ideal time to review the existing FM service provision and discuss any changes you may need in the new space. This could be a service review, a change in strategy or simply a feedback session. Maintaining your relationship with your existing FM provider, is helpful in ensuring a smooth transition during office relocations, as they will already be familiar with your company and its needs.
On the day(s) of the office relocation, multiple teams will need to be on-hand to ensure a smooth transition. It is useful to have:
There are many factors that will play a part in relocating to another office. With our approach to service delivery, Anabas is well equipped to assist you in all aspects of your office relocation.
Our experience across a wide variety of sectors means that no matter the specific needs of your relocation, we are equipped and experienced to help. Get in touch today to find out how we can help with your office relocation.